FAQs
General
When is this year's proposal deadline?
STF proposal cycle is currently on a rolling-basis and proposal applicants are welcome to submit their proposal through our Submittable website at any given time of the year. The deliberations for proposals would occur towards the end of every quarter.
How do I request an amendment or change to my proposal?
Great question, just reach out to us on Submittable and to stfexec@uw.edu. Messaging through both is necessary to ensure your request is heard.
https://techfee.uw.edu/proposal-process/#amendments-section
My proposal was denied, now what?
Check your Award Denial Letter for feedback on why your proposal was denied. Reviewing this feedback will help you determine if and how you can alter your proposal and re-apply in the future.
How many times can I request funding?
There is no limit to the number of times you can submit a proposal for different projects.
How much funding can I request?
There is no limit on the amount of funding you can request. For a frame of reference, the vast majority of proposals we receive are under $100,000.
Can the equipment I purchase be stored or used off-campus?
It depends. To ensure that equipment funded through the STF is protected from damage, loss, and theft as much as possible, we prefer all equipment to be stored and hosted on campus. If off-site storage or use is necessary, be sure to indicate it on your proposal or, if you have concerns, reach out to us.
What is Submittable and how do I use it?
Submittable is an online grant management service that the STF uses to process all STF proposals. Once you log in with your UW NetID, you'll be able to access previous proposals, create new proposals, and manage your current awards all in one easy-to-use portal.
If you haven't used Submittable before, check out a brief user guide here: https://submittable.help/en/articles/4058469-getting-started-as-a-submitter.
My RSO is not affiliated with a department, can I still apply?
No. RSOs must have a department advisor or affiliation. The STF cannot unfortunately assist RSOs in seeking departmental affiliation.
Who can apply for funding?
All University of Washington – Seattle departments and RSOs with departmental affiliation are eligible to apply for STF funding.
How much is the fee?
Historically, the Student Technology Fee is $38 per quarter per student and listed on your tuition statement. For the 2022 – 2023 academic year, the fee has been set to $0 to allow for a strategic reduction in the reserve balance.
Post-Award
Can I make purchases before my budget is created and then transfer expenses later?
No. You must make all purchases through your provided STF budget number. Reimbursements and expense transfers are not permitted.
Can I amend my award after it was approved?
Yes. You may request an extension to your budget deadline, an increase in overall funding, or additional funds for line items not included in your original award. Amendments can be requested by following the instructions on your Award Letter. Amendments which alter the scope or intent of your original proposal will not be accepted; instead, we invite you to submit a new proposal.
Get in Touch
Workshops
Learn about the Student Technology Fee and the proposal process by attending a Workshop led by our staff and receive 1:1 support with your proposal.
RSVP Here
Learn about the Student Technology Fee and the proposal process by attending a Workshop led by our staff and receive 1:1 support with your proposal.
Contact Us
Phone: 206-543-2975
Email: stfexec@uw.edu
Office: Husky Union Building 305B
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