This message is intended for active award recipients (those who received STF funding and have an open budget or who were recently awarded funding but do not yet have a budget). There is no impact to any closed budgets or award recipients who have finished spending. There is no impact to any proposal applicant who has a pending proposal or who did not receive STF funding.
As we near the end of both the academic and fiscal year, we have some important announcements to share with you regarding your STF Award.
June marks two major UW financial events:
- 2021 Biennium Close, fiscal year 2022 and fiscal year 2023
- UW Workday Financial Transformation
Read on to learn how these events will impact your award:
Existing / Legacy Awards (Winter 2023 and Earlier)
- If you have an award that was approved in Winter 2023 or earlier, all purchases must be made by June 15 and your budget must be reconciled and prepared to close by June 30, 2023.
We invite you to please make any purchases you can before June 15, 2023, so that your budget can begin to be reconciled prior to the June 30 cutoff date. Please review the The University’s 2021-23 Biennium Close website, maintained by UW Finance/Procurement Services, this contains important biennium close information including cut-off dates for financial activity.
If your budget is over-spent and showing a deficit, this discrepancy must be reconciled by June 30, 2023. Ellen Kesselman, our fiscal support specialist, will be in contact with you to advise and support you with this process.
If you foresee that your project will not be fully implemented and ready to close by June 30, 2023, please email us at stfproposalteam@uw.edu to request an extension before June 15, 2023.
If you’re still in the process of implementing your project and an award extension is submitted and approved, the unspent funds will be made available to you again following the biennium close and the launch and implementation of Workday. Unfortunately, we do not yet have a solid timeline on when those funds will be made available again after the Workday Financials “Go-Live”. We will, of course, keep you up to date as soon as we learn more.
New Awards (Spring 2023)
- If you have an award that was approved in Spring 2023, your budget will not be created until after the biennium close and Workday transition. We anticipate opening budgets in September 2023.
Per STF policy, you MAY NOT purchase items through other budgets or sources and later reimburse that source with the STF budget. We thank you for your patience during these major events and invite you to reach out to us at stfproposalteam@uw.edu with any specific questions about your project.
If you have any questions or concerns regarding your specific Award Budget, please let us know so we can best accommodate your circumstances amidst these unique situations.
Many thanks for your continued participation in the Student Technology Award process,
The Student Technology Fee
